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Profit & Loss Report

Generate Report - Income Statement - Profit & Loss Report

The Profit & Loss Report in your POS system provides a comprehensive analysis of your business's financial performance over a specified time period. This report includes graphical and tabular data for easy interpretation and decision-making.

1. Access the Report Section

  • Navigate to the Reports section of your dashboard.
  • Select Generate Report from the list of available reports.

2. Define the Report Parameters:

  • Category: Ensure that Income Statement is selected as the category.
  • Report: Choose Profit & Loss Report from the report options.
  • Report Description: This report provides a graphical representation of total purchases, sales, inventory, and expenses for a specific accounting period to facilitate analysis for profits and losses. Additionally, it also provides a summary in tabular form with numerical data for further insight.

3. Set Date and Time Range

  • In the Start Date and End Date fields, specify the date range for the report.
  • Optionally, set specific times using the Start Time and End Time fields.
  • You may also use present options such as Today, Yesterday, This Week, Last Week, This Month, Last Month,
    This Year, or Last Year for convenience.
  • For a complete dataset, click All.

4. Generate the Report

  • After completing all selections, click the Submit button.
  • The system will process your request and display the report data based on your selected criteria.

Understanding the Summary Report Layout

Once generated, the report will include the following sections:

Charts Section:

  • Sales Breakdown: Displays total sales, profits, margins, and tax for the selected period compared to the previous p**eriod.
  • Purchases Data: Compares total purchases for the current and past periods.
  • Expenses Data: Graphical representation of expenses for the selected periods.
  • Inventory Summary Details: Highlights total inventory, costs, and prices.

Use the See More option below any chart for a deeper breakdown. Once clicked, the following detailed columns will appear for the Sales and Inventory sections:

Sales Section:

  • Sales
  • Returns
  • Refunds
  • Surcharge
  • G/P (Gross Profit)
  • Margin
  • Net Sales
  • Tax
  • Nicotine Ml Tax
  • Cost of Goods Sold
  • Grand Total

To exit this detailed view, click the red Close button, and you can switch to other sections.

Inventory Section:

  • Total Inventory
  • Total Cost
  • Total Price

Use the See More option to view these details and analyze your inventory for the specified period.

Content Section

The content section provides a detailed summary, including:

  • Total Sales
  • Total Purchases
  • Total Expenses
  • Starting Inventory
  • Ending Inventory
  • Difference in Inventory
  • Total Profit/Loss

Export and Print Options:

  • Use the Export button to download the report in a Excel format.
  • Click Print for a hard copy.
  • Adjust visible columns to tailor the report to your needs using the Columns button.

By utilizing the Profit & Loss Report, businesses can effectively track their financial performance, identify trends, and make informed decisions for growth.